Ledyard Athletic Booster Club

(click for printable version)

By-Laws Revised June 13, 2016
(Incorporating by-law changes of April 4, 1988, June 12, 1989, October 11, 1990, December 14, 1998, December 11, 2000 and June 13, 2016).




The purpose of the club is to aid and sustain community spirit in Ledyard High School sports and associated sports activities through project and community action. In no instance will this organization conduct any program not approved by the controlling authority of the activity for which the club would like to perform a service. The organization will not exert pressure by way of petition, advertisement, political action or any other method that would interfere with school or town activities.


Section 1:        Membership to the club is open to any person wishing to join.

Section 2:         Membership dues will be $20.00. The membership will run one full year from September 1 to August 31, regardless of when the member joined. The membership committee will offer multiple year membership packages that include incentives. Records and billing will be maintained by the membership committee appointed by the President. Membership report will be given at the monthly meeting.


Section 1:        The officers of the club will be the President, 1st Vice President, Secretary and Treasurer.

Section 2:        All officers will be elected by secret ballot or open ballot as decided by the members present at the annual meeting in December. Officers will hold office for one year beginning in January.

Section 3:        An officer may hold office for more than one term.

Section 4:        All nominations for office must be submitted to the Board of Directors at least one month in advance of the election. The slate of offices will be presented and voted on at the annual December meeting.

Section 5:        Any officer may be removed from office by a two-thirds vote of the members present, provided all members are notified by mail no less than two weeks prior to a regular meeting at which time this action will be taken.

Section 6:          Duties of the officers:

THE PRESIDENT: Shall be the chief executive officer of the club. He/She shall preside at all meetings of the club. He/She shall perform all such duties pertaining to the office.

THE VICE PRESIDENT: Shall perform the duties of the President in the absence of or by the request of the President. He/She shall be the executive officer for establishing and maintaining a liaison for each sport.

THE SECRETARY: Shall have charge of the archives of the club. He/She shall attend to the proper publication of the official notices and reports, attest documents, and perform other duties pertaining to the office.

THE TREASURER: Shall have charge of the books of the accounts of the club. He/She shall cause the books of the club to be audited by at least two members of the Board of Directors, as appointed by the President annually, and report the findings at the annual meeting. All monies payable to the club shall be deposited to its credit and shall be drawn on checks signed by the treasurer or by means of the club Bank Debit Card. No expenses over $250.00 will be incurred without the approval of the majority of members present at a regular meeting with the exception of purchases for souvenirs and concession stand supplies.


Section 1:       The Board of Directors shall make recommendations about the affairs of the club, subject to the approval of the members present at a regular meeting. Board members will audit the treasurer's books annually.

Section 2:        The Board shall consist of up to five members and all elected officers.

Section 3:        Directors will be elected for a term of one year by a majority vote of the membership present at the annual meeting.

Section 4:        Regular or special meeting of the Board will be held at such time or places as determined by the Board. At these meetings any business as may properly come before the Board shall be transacted. A quorum is required to convene a meeting.

Section 5:        Three-fifths of the Board constitutes a quorum.


Section 1:        Quorum at a regular meeting will consist of at least 4 members not including the President.

Section 2:        An issue is considered passed when approved by a majority of the members present.

Section 3:        In the event of a tie on an issue called to vote, the President will have the deciding vote.

Section 4:        The Board shall have the right to overturn any action taken on any expenditure in excess of $500.00 previously voted upon at a General Meeting. This action shall require a three-fifths quorum of the Board of Directors and must be done within two weeks after the expenditure was initially voted upon.


Section 1:        An annual meeting will take place at the December meeting.

Section 2:        Elections will take place at the annual meeting.

Section 3:        Nominations can be made from the floor for membership to the Board of Directors or an officer position.

Section 4:        The Board of Directors shall select a slate of officers prior to the annual meeting. The committee will present the slate and floor nominations to the membership for approval and vote.


Section 1:        Annually, the club will award 2 scholarships to varsity level athletes whom have fulfilled the scholarship qualifications.

Section 2:          Each year, prior to graduation, one senior class male and one senior class female student athlete will be chosen to receive a $1000 scholarship.

Section 3:        Scholarship selection will be made by the Officers and Board of Directors with assistance of school officials, where applicable.

Section 4:        There will be 2 scholarship selection committees established each year, one for the male scholarship applications and one for the female scholarship applications. Officers and Board members may serve on both committees.

Section 5:        Any Board member with a student being considered will be ineligible to serve on that specific selection committee.

Section 6:            Final selection must be decided by a majority vote by the Officers and the Board of Directors.


Section 1:        The club will sponsor the LABC Award for each Team Sport.

Section 2:        The LABC Award shall recognize one student athlete per sport that exhibits sportsmanship on and off the field and high motivation and achievement in the classroom, on the practice field and in competition.

Section 3:        The LABC Award recipient will be selected by the Head Coach for each sport.

ARTICLE X: Team Support

Section 1:         The club will support the Athletic Department and Team Coaches by funding portions of uniforms, equipment, Team Patches and Banners for ECC and State Championships.

Section 2:         Each request for funding support will be voted on by the Officers and Board Members on a case by case basis.


Section 1:      This constitution may be amended at a regular meeting by a two-thirds vote of the members present.

Section 2:          Amendments must be presented in writing at a regular meeting for consideration. Voting on amendments will be at the next regularly scheduled meeting.

Section 3:         When passed, amendments will become effective immediately.


Section 1:         In   the absence of any other governing rule as set forth above, Robert's Rules of Order will be the controlling set of rules.

Revision approved and effective June 13, 2016.